News What to Include and What to Leave Out of Board Meeting Minutes

What to Include and What to Leave Out of Board Meeting Minutes

When writing board meeting minutes it is essential to be objective. The minutes can later be used as an official document to prove that the meeting occurred and that the decision was taken. If opinions are contained in the minutes, they could be viewed as biased and raise suspicion among stakeholders such as legal entities or potential board members. It is important to know which information to include and which to keep out of the minutes.

In general the minutes of board meetings should only reflect the facts and decisions that occurred during the board meeting. They should never contain personal or subjective opinions, such as how the chair of the board hammered her desk to make her point. It is also recommended to not name individuals in the discussion in the event that there is a specific motion being discussed. When it comes to voting the board should be able to record who made and seconded the motion, along with the percentage of those voting in favor, against, and abstained.

It’s also recommended to keep track of any new attendees or special guests. This will allow people to keep track of who’s taking part in the meeting both in person and remotely. It’s also a good idea to state the beginning and ending times for the meeting, along with a date and time for the next meeting. Board members have busy schedules and having a fixed date and time for the meeting will help everyone stay on the same page.

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